Landscaper True-Hourly & Job-Profit Ledger
You already pay for software that tells you the wrong number.
Jobber starts at $49 a month (billed in USD), LMN Starter at $297 a month, and a UK job-management tool like YourTradebase is £29 a month. They book the work — none of them tells you which route lost money. This ledger does the one thing your accounting software never will: it shows your real $/hour on every job — after drive, crew, fuel, dump fees and equipment.
New operators underprice maintenance by 20–30%, and contractors who price off base wage alone underprice every job. On a $200/visit account run 30 times a year, 25% under cost is roughly $1,500 of margin gone on one property — and nothing tells you, because the customer never complains.
That's the invisible loss, and it's why so many solo landscapers work 80-hour weeks and take home nothing.
This ledger fixes it. It shows your real $/hour on every job and every maintenance visit — after drive, crew, fuel, disposal and equipment. Then the Contract Pricing tab back-solves the per-visit fee you actually need, from the whole route's annual cost plus your target margin.
What you get
- True Hourly Calculator — punch in drive, on-site time, crew, fuel, dump fees, equipment hours. Get the number your accounting software will never show you.
- Job Ledger — one row per job. Year totals by service type show which accounts carry the business and which drain it.
- Contract Pricing — back-solves the minimum per-visit maintenance fee from annual route cost plus target margin. This is the tab that fixes the 20–30% underpricing.
- After-Job Check — flags any job whose real hourly came in below your floor, so you fix it before the renewal.
- Crew & Kit Cost — crew burden per month, all-in; equipment cost per hour over its real life.
- Quote Template — service-tiered (mow / cleanup / hedge / install), priced off your real hourly. PDF and Word.
- Cheat Sheet — one page to print and keep in the truck.
€35 once, not £29 a month
One payment. No subscription, no per-seat fee, no login. Compare that to YourTradebase at £29 a month, LMN at $297, or Jobber from $49 — every month — that still never shows you your real hourly.
Your data stays on your machine
Excel and Google Sheets. Five tabs. No login, no subscription, no data leaves your machine — the same offline-first design every Operator Co product ships with, because the landscaper who has to log into Jobber from a customer's driveway usually won't.
One-time price · no subscription · editable · unwatermarked
You own the workbook. Edit every formula, rebrand the quote template, print the cheat sheet. Nothing is paywalled, nothing is watermarked.
Who this is for
Solo landscapers and lawn-care operators — owner-operator, 0–2 crew, own the truck and trailer. Running 6–20 recurring maintenance accounts plus one-off installs. Anyone who suspects a route is losing money but can't prove which one.
Who it's NOT for
20-truck operations with a full-time estimator. Anyone looking for scheduling, routing or CRM software — Jobber, LMN, SingleOps and Aspire do that. This is a money-decision tool, not a bookkeeping system.
Format
Excel workbook (5 tabs plus sources), 16-page guide (PDF), 2-page printable cheat sheet, service-tiered quote template (PDF and Word).
Disclaimer
This tool shows what your own job numbers say. It is not accounting, tax, or legal advice. Use a qualified accountant for filing, and have a lawyer review the cancellation wording before you use it.